Bentonville Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $190 – $510+ | $1,784 – $3,784 | $6.10 – $10.05 |
| 40 to 50 Passenger Charter Bus | $187 – $497+ | $1,693 – $3,558 | $6.14 – $10.09 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,611 – $3,466 | $4.14 – $10.09 |
| 20 to 24 Passenger Minibus | $151 – $441+ | $1,617 – $3,372 | $4.11 – $9.06 |
| 15 to 18 Passenger Minibus | $141 – $421+ | $1,510 – $3,245 | $4.10 – $8.05 |
| Entertainer Coach | $318 – $553+ | $2,985 – $4,985+ | $6.12 – $10.07 |
| Yellow School Bus | $154 – $459+ | $1,536 – $3,671 | $6.08 – $10.03 |
| Shuttle Bus | $143 – $438+ | $1,510 – $3,645 | $6.06 – $10.01 |
Bentonville Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $162 – $432+ | $193 – $463+ | $981 – $2,881+ |
| Medium Party Bus (20 to 40 Passengers) | $199 – $499+ | $214 – $494+ | $1,193 – $3,493+ |
| Large Party Bus Rental (40 to 50 Passengers) | $267 – $517+ | $221 – $501+ | $1,505 – $3,905+ |
| Mercedes Sprinter Party Bus | $148 – $388+ | $185 – $455+ | $1,005 – $3,905+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 479-579-3360 or use our online quote tool.
How Much Does a Charter Bus Rental Cost in Bentonville?
Most charter bus rentals in Bentonville fall between $2,100 and $3,800+ per day depending on the exact vehicle, distance traveled, and time of year. For example, a standard 56-passenger coach typically costs $2,600–$3,800/day for local service within Benton County or $7.00–$10.50 per mile for longer trips across Arkansas or out of state. Smaller minibuses (20–35 seats) average $1,800–$2,650/day or $170–$325/hour with a 5-hour minimum. All quotes include driver’s base pay, mileage, and standard amenities like WiFi, power outlets, reclining seats, and onboard restroom (for full-size coaches).
We proudly serve all of Northwest Arkansas including Fayetteville, Springdale, Rogers, Bella Vista, Siloam Springs, and even Fort Smith! Whether you’re booking wedding shuttles at Osage House, corporate transportation to Walmart HQ, or gameday buses to Donald W. Reynolds Razorback Stadium, we have the right-size vehicle for your group. Call 479-579-3360 anytime to get an instant quote in under 30 seconds!
How Much Does a Party Bus Rental Cost in Bentonville?
Party bus rentals in Bentonville typically range from $1,350 to $2,700+ for a single-day event depending on the size of the bus and total hours booked. Smaller 15–20 passenger party buses start around $1,350–$1,950 for a 6–8 hour package, while larger 30–35 passenger vehicles with premium lighting, sound systems, and bar setups can run $2,100–$2,700+ for a full night out. Hourly rates usually fall between $225 and $375+ with most companies requiring a minimum block of 4 or 5 hours especially on weekends.
Popular uses include bachelor/bachelorette parties on Dickson Street in Fayetteville, birthday crawls to downtown Rogers breweries, or concert transportation to the Walmart AMP in Rogers. All packages come with LED lighting, Bluetooth audio, wraparound seating, coolers/ice bins, and room for dancing! Contact us today for an exact quote based on your headcount and itinerary—we’ll help you plan the ultimate rolling celebration!
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Call Now: 479-579-3360What Factors Influence Charter Bus Rental Pricing?
The main factors affecting your charter bus price are the type and size of vehicle, total trip mileage, number of days/hours booked, and exact dates of travel. Additional variables include whether you require overnight accommodations for the driver, need multiple pick-up/drop-off locations, or request premium amenities like onboard restrooms, PA systems, or custom branding/wrapping. Peak demand periods such as college graduation week, Bikes Blues & BBQ festival, or Razorback football season may result in slightly higher rates due to limited availability.
We always provide all-inclusive quotes with no additional fees—what you see is what you pay! However, optional expenses like gratuity (10–20% recommended), parking permits at Crystal Bridges or public lots, and tolls on certain highways are not included and should be budgeted separately by your group organizer.
Distance and Duration of Your Trip
For local trips within Bentonville or Northwest Arkansas, charter buses are usually priced by the hour with a 5-hour minimum (e.g., $185/hour for a minibus x 5 hours = $925 total). Single-day excursions beyond 150 miles roundtrip may be quoted as a flat daily rate ($2,600–$3,800/day) covering up to 10–12 hours of continuous service. Multi-day itineraries—such as school field trips to Little Rock or church retreats to Branson—are billed per day plus the total mileage ($7.00–$10.50 per mile) and require lodging for the driver each night.
Example: A three-day charter from Bentonville to Hot Springs (430 miles each way) would be calculated as [3 days x daily rate] + [860 miles x per-mile rate] + 2 nights hotel for driver. Our team will map out the most efficient route and advise on rest break requirements to ensure compliance with all regulations.
The Time of Year
Demand for charter buses peaks during certain seasons which can affect pricing and availability. Spring (April–June) is extremely busy due to school graduations, proms, and university commencements at U of A. Fall weekends fill up fast with Razorback football charters, Bikes Blues & BBQ shuttles, and corporate retreats before the holidays. Summer rates are steady but may increase if your trip overlaps with large events like Walmart Shareholders Week or AMP concert series.
To secure the best rates and guarantee your preferred vehicle, we recommend booking at least 3–6 months in advance for any trip occurring during these high-demand windows. Last-minute reservations are possible but options may be limited especially for 50+ passenger coaches.
The Day of the Week
Weekend rentals (Friday–Sunday) typically cost more than weekday bookings due to higher demand for recreational travel, weddings, and nightlife transportation. If your schedule is flexible, consider moving your event to a Monday–Thursday slot to take advantage of lower midweek rates. For example, a church group visiting museums on Tuesday will likely pay less than a Saturday charter of the same distance/duration.
Continuous use over multiple consecutive days may qualify for a discounted package versus splitting the reservation into separate single-day contracts. Ask our agents about special pricing for extended projects such as construction worker shuttles or festival circulators running all week.
Your Starting and Ending Locations
All quotes are based on “garage-to-garage” mileage meaning the clock starts when the bus leaves our nearest depot (either in Bentonville, Fayetteville, or Springdale) and ends when it returns there after dropping off your group. If your pick-up point is outside our immediate service area—such as Fort Smith, Tulsa, or Harrison—additional charges will apply for the extra deadhead miles traveled without passengers aboard.
One-way out-of-state charters (e.g., sending a sports team to Dallas) are priced to include the empty return trip unless you arrange for an overnight layover and return journey the following day. Consolidating pick-ups at a single central location like a park-and-ride lot can save time and reduce total billable hours compared to making multiple stops across different towns.
Bus Type and Size
Larger vehicles with higher seating capacity generally cost more than smaller ones but offer better value on a per-passenger basis. For instance, a 56-seat motorcoach at $3,300/day works out to less than $60 per person roundtrip whereas chartering three separate minibuses would be significantly more expensive overall. Choose a size that fits your headcount comfortably without paying for excess empty seats.
Premium features such as ADA wheelchair lifts, onboard lavatories, reclining footrests, or executive-style interiors may increase the base rate slightly. Let us know what amenities are important to your group so we can match you with the best available option in our fleet.
Tolls and Parking
Tolls and parking fees are not included in our base quotes and must be covered separately by the client either in advance or reimbursed to the driver on the day of service. While most highways around Bentonville are toll-free, trips heading east toward Memphis or south into Texas may encounter electronic toll plazas. Downtown venues like Walton Arts Center, Simmons Bank Arena, or municipal lots often require purchasing a bus parking permit ranging from $25 to $75 per entry.
Crystal Bridges Museum offers designated bus parking at no charge but spaces are limited and should be reserved ahead of time through their group sales office. Always check with each destination on your itinerary for specific instructions regarding oversized vehicle access, drop-off zones, and overnight storage if applicable.
How Early You Book
Booking your charter bus well in advance is the easiest way to lock in the lowest possible rate and ensure availability especially during peak seasons. Rates tend to rise as the departure date approaches due to increased demand and fewer unassigned vehicles remaining in the fleet. Last-minute requests made within 7 days of travel may incur a rush fee or require substituting a different size/model than originally requested based on what is still open.
For major events like weddings, tournaments, or conventions, securing transportation 6–12 months out is strongly advised. Schools and universities often reserve their graduation shuttles a full year ahead. However, we can accommodate spontaneous trips on short notice whenever inventory allows—just be prepared for less flexibility on choice of amenities or exact pick-up times.
Cost-saving Tips to Consider
Book the smallest bus that fits your group to avoid paying for unused seats.
- Travel during off-peak months (January–March or July–August) for the best deals.
- Schedule events midweek instead of weekends to access lower rates.
- Consolidate pick-up/drop-off points to minimize total mileage and hours.
- Share the cost among all passengers—dividing the flat fee by headcount makes it very affordable per person.
- Omit non-essential amenities like TV/DVD or PA system if not needed.
- Ask about multi-day or repeat customer discounts for recurring trips.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Bentonville, AR and around Northwest Arkansas. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Crystal Bridges School Field Trip
Ms. Johnson is organizing a field trip for her 4th grade class of 22 students from Bentonville to Crystal Bridges Museum of American Art. They will depart at 9:00 AM, tour the museum, eat lunch on-site, and return to school by 2:30 PM. She was quoted $1,625 for a 25-passenger minibus, which averages about $70 per person including two teachers and three parent chaperones.
Wedding Shuttle to Osage House
Emily is getting married at Osage House in Cave Springs and wants to provide guest transportation from two hotels in downtown Bentonville. She booked a 20-passenger minibus for continuous loops between 3:00 PM and 11:00 PM at a total cost of $1,900. This covers approximately 8 hours of service and ensures everyone arrives comfortably without needing to drive themselves.
Razorback Game Day Charter
A group of 45 football fans are heading to Fayetteville for a University of Arkansas home game. They rented a 56-passenger charter bus for $2,800, which includes pickup from a Bentonville park-and-ride, roundtrip transportation to Donald W. Reynolds Razorback Stadium, and parking near the tailgate lot. Divided among all riders, the cost is just over $62 each.
Corporate Retreat in Eureka Springs
A local tech company is hosting a two-day retreat for 30 employees at a resort in Eureka Springs. They secured a 35-passenger minibus for $2,500 covering both outbound and return trips plus standby time at the venue. The package includes WiFi and power outlets so attendees can work en route if needed.
Bachelorette Party on Dickson Street
Samantha booked an 18-passenger party bus for her best friend’s bachelorette night out in Fayetteville. The itinerary includes bar stops on Dickson Street, dinner reservations, and a late-night pickup back to Bentonville. Total price was $1,450 for 6 hours of nonstop fun with LED lights and Bluetooth sound system.
Senior Outing to Walton Arts Center
An assisted living facility arranged a weekday matinee trip for 12 residents to see a show at Walton Arts Center. They chose a wheelchair-accessible minibus for $900, which covers door-to-door service and priority drop-off close to the entrance. Caregivers ride free and there’s space for walkers or mobility aids.
Church Youth Group to Silver Dollar City
A Bentonville church sent its youth group to Silver Dollar City in Branson, MO using a 40-passenger charter bus at $3,600 total. This rate includes an early morning departure, full day at the theme park, and late return home with reclining seats and onboard restroom for comfort. Parents appreciated the convenience and supervision provided by traveling together as one unit.
